Job Description

Job TitleUnder the general administrative direction of the City Manager, to assist in planning, directing, managing, and reviewing the daily activities and operations of the City; to coordinate assigned activities with City departments and outside agencies; and to provide highly responsible and complex administrative and technical support to the City Manager and City Council.Supervision Received/ExercisedWorks under the direction of the City Manager; Exercises supervisory responsibilities over supervisory, professional, technical, and administrative support staff.Primary Duties and ResponsibilitiesThe following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.Assist in developing, planning and implementing administrative policies, goals and objectives for the City.Assist the City Manager in planning, organizing, and directing the operations, services, and activities, and work standards of City departments and programs.Implement directives and policy from the City Manager; meet and coordinate with Department Heads and Managers in order to coordinate and direct programs and projects; assign projects and programmatic areas.Ensure the successful completion of operations, services, programs and projects. Continuously monitor and evaluate the efficiency and effectiveness of City-wide service delivery methods and procedures; assess and monitor administrative and support systems; identify opportunities for improvement; direct the implementation of changes.Provide complex administrative and technical support to the City Manager regarding Economic and Development services.Assist in developing, coordinating, administering and monitoring the City budget; direct the forecast of additional funds; review and control programs and projects to ensure cost effectiveness.Meet and confer with individual and groups of citizens; explain and interpret City operations, programs, policies, and activities; review and respond to City Council member and citizen requests for service and complaints; negotiate and resolve sensitive, significant and controversial issues.Serve as management representative in the negotiations of contracts and agreements with employee representatives.Participate on a variety of committees and commissions; prepare and approve material and agenda items for formal and informal meetings.Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal government.Serve as acting City Manager as required.Minimum QualificationsEducation and Experience:Bachelor's degree from an accredited college or university with major course work in business administration, public administration, urban planning, or a related field. A Master's degree is highly desirable.Experience:Six years of increasingly responsible administrative experience in municipal government including three years of management responsibility.Required Licenses or Certifications:Must possess a valid California Class C Driver's License.Required Knowledge of:Organization and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures and operational needs.Knowledge of: the principles and practices utilized in municipal government operations, including the principles and practices of organization, administration, municipal finance, bonds, and personnel; California redevelopment law and its application facilitate community revitalization; legal, financial, and public relations issues common to local government; related laws, ordinances, and regulations; principles, practices, and techniques of planning; laws, ordinances, rules, and regulations regarding local government operations; principles and practices of supervision.Modern and complex principles and practices of City-wide program development and administration.Advanced principles and practices of municipal government budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations.Methods and techniques for writing and presentations, contract negotiations, business correspondence and information distribution; research and reporting methods, techniques and procedures.Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory and legislative organizations.Land use, development, legislation, economic development, community service, and development related services.Public Works, Infrastructure, Housing, and Grants programs and policies.Required Skill in:Provide administrative and professional leadership and direction for the City.Effectively administer a variety of City-wide programs and administrative activities.Develop, implement and administer goals, objectives, and procedures for providing effective and efficient municipal services.Plan, organize, direct and coordinate the work of management, supervisory, professional, technical, and administrative support personnel; delegate authority and responsibility.Select, supervise, train and evaluate staff.Identify and respond to community, City Manager, and City Council members issues, concerns and needs.Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of City goals.Research, analyze, and evaluate new service delivery methods, procedures and techniques.Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.Interpret and apply City policies and procedures as well as Federal, State and local policies, procedures, laws and regulations.Physical Demands / Work Environment:Must be physically capable of operating motor vehicle safely and have an acceptable driving history.Ability to work in a standard office environment.

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